Barber shops lose time and revenue when schedules rely on calls, walk-ins, or paper books.
This guide reviews six appointment tools that aim to cut gaps and missed visits. Each section summarizes features, pros, and best-fit scenarios in plain terms.
It starts with Bookeo, then compares StayFlexi, Roomify, BUK, Cloudbeds, and Tock. You will see how each handles online booking, reminders, payments, staff calendars, and client records.
The article also notes where some options lean more toward hospitality or social content than chair-based service. These details help match a tool to your shop size and service mix with less guesswork.
Bookeo
Bookeo is an online scheduling tool for barbers and barber shops that take time-based appointments. Clients can book, cancel, or reschedule any time, and see real-time availability on mobile or desktop.
The booking experience can run through a standalone page or a widget embedded on an existing website, without pop-ups.
On the business side, Bookeo is a barber appointment software that keeps a scheduling process and payments in one dashboard, including bookings made in-store or by phone.
Automated confirmations, reminders, and follow-ups reduce missed slots and keep records consistent across staff and locations.
Bookeo Features
- 24/7 booking with live availability: Customers choose open slots, and the calendar updates instantly to prevent double bookings.
- Website widget or hosted booking page: Barbers can embed scheduling into their site or share a branded booking link anywhere online.
- Online and in-store payments: Clients can pay during booking, and staff can record walk-in or phone payments through the same system.
- Automated client messages: Branded confirmations, email or text reminders, and post-visit follow-ups are sent automatically.
- Staff access and mobile use: Teams can view schedules from any device, with permissions set per staff member.
Bookeo Pros
Bookeo Appointments includes advanced controls that help barbers manage busy calendars.
Services can be set with different lengths and prices, and rules can limit how far ahead clients book or how much notice they need.
Staff and location rostering supports shops with multiple chairs or branches, so each slot matches the right barber. Add-ons, booking carts, prepaid packages, and gift certificates let customers book more than one service in a single session.
Reporting dashboards track bookings and revenue by staff, service, or site for clearer performance review
Bookeo Best Use Case
Bookeo fits barbers who want clients to self-schedule while keeping shop operations simple. It works for solo barbers, single-location shops, and franchises that need shared calendars and consistent booking rules.
Businesses that handle a steady stream of appointments, plus walk-ins recorded at the desk, benefit from having all bookings and payments in one place.
If your priority is reducing time on the phone, limiting no-shows, and keeping staff availability clear across devices, Bookeo aligns with that workflow.
StayFlexi
Barbers everywhere are moving from traditional appointment books to digital solutions. StayFlexi stands out as a strong alternative with unique features.
StayFlexi Features
StayFlexi brings together flexibility and powerful scheduling tools. You can handle various appointment types smoothly – from quick buzz cuts to complete grooming sessions.
The platform delivers more than just scheduling:
- Booking rules you can adapt to your shop’s style
- Multi-resource booking that works with different stations and equipment
- Digital waivers your clients sign before appointments
- Client history tracking to recommend personalized services
- Quick notifications about new bookings through email or SMS
- Smooth calendar syncing with Google Calendar and other platforms
The system handles payment processing for deposits or full payments when booking – a feature that helps busy shops reduce no-shows.
StayFlexi Pros
- Quick setup that takes minutes, not hours
- Easy-to-read, color-coded calendar
- Less paperwork with digital forms and waivers
- Lower costs through automated routine tasks
- Better client communication with automatic reminders
- Clear reports on appointment trends and peak hours
- Booking pages that match your shop’s brand
- Client management tools to track service history and priorities
The cloud-based system lets you check appointments, confirm bookings, and manage your calendar anywhere – perfect for barbers who stay busy and mobile.
StayFlexi Best Use Case
StayFlexi works best for mid-sized barber shops with 3-10 chairs. The system handles multiple barbers with different specialties without getting complicated.
Shops offering varied service times love this platform – from 15-minute shape-ups to hour-long premium grooming packages. Yes, it is especially helpful for shops that balance walk-ins with appointments through its flexible resource management.
Shops looking to expand their client base benefit from StayFlexi’s marketing tools. These features help turn first-time visitors into regular customers through smart follow-ups and promotions based on their service history.
Roomify
Roomify provides a clean solution that barber shops need to manage their appointments.
Roomify Features
Roomify makes daily operations easier with its easy-to-use interface. The platform takes care of everything from simple scheduling to detailed client management.
Here’s what you get:
- A self-service booking portal your clients can use anytime
- SMS and email reminders that cut down on no-shows
- Color-coded calendars to spot services quickly
- Tools to manage staff in multi-barber shops
- Payment processing for deposits and full payments
- Client history tracking to tailor service
Barbers can check their schedules from smartphones or tablets between cuts.
Roomify Pros
The software stands out with its no-nonsense approach to scheduling. You’ll see your day’s appointments at a glance without clutter. Even barbers who shy away from technology find it easy to use.
Each client profile stores haircut priorities, photos of past styles, and personal notes. This helps maintain consistent service no matter which barber handles the appointment.
The reporting tools help you spot booking trends. This data lets shops make better decisions about staffing and business hours.
The built-in marketing tools also let you send promotions to clients who are due for their next cut.
Roomify Best Use Case
Small to medium barbershops with 2-5 chairs will get the most from Roomify. The software hits the sweet spot between features and simplicity – just right for shops that want scheduling without extra complexity.
Roomify’s CRM tools are a great way to get more from client relationships. The system excels at keeping track of priorities and service history.
Shops moving away from paper appointment books will find Roomify a perfect starting point. Its calendar layout feels familiar, which helps traditional barbers adapt to digital scheduling more easily.
Bokun
BUK packs some impressive scheduling features for busy barber shops.
Bokun Features
BUK gives you a complete online booking system that takes the load off your phone lines. Your clients can book whenever they want without calling, emailing, or texting.
The platform has a calendar you can customize to control your schedule from anywhere, and it keeps your clients in the loop with automatic text and email reminders.
Your booking page can match your brand perfectly with your logo and colors. If you run a multi-chair shop, BUK lets you manage your team’s schedule or lets your staff handle their own appointments.
The system takes payments upfront through credit cards, Apple Pay, and Google Pay – a smart way to reduce no-shows. It also boosts your online visibility by getting more Google reviews from clients.
Bokun Pros
- Book appointments 24/7 with live notifications
- Run targeted marketing through text and email campaigns
- Take advance payments to stop last-minute cancellations
- Build customer loyalty with a rewards program
- Add custom fields to booking pages
- Track campaigns with Google and Meta pixels
- Easy-to-use system for staff and clients
Bokun Best Use Case
BUK shines in small to medium barber shops looking for simple barber scheduling software. Users say the platform “greatly facilitates our work” by making it easy for customers to schedule services.
The system works best for shops that want to build strong client relationships while managing appointments. One barber’s experience sums it up well: BUK “is the platform that has helped me the most in my work to date,” thanks to its simple design and flexibility.
Cloudbeds
Tech giants have entered the scheduling market. Cloudbeds brings a different view to the table.
Cloudbeds Features
Cloudbeds blends operations, distribution, and guest experiences into a single platform. Signals AI powers the system and processes over 4 billion data points hourly with up to 89% forecasting accuracy.
The platform offers these key features:
- PMS with calendar management and one-click check-in
- Up-to-the-minute channel synchronization across booking platforms
- Unified guest profiles that enhance customer service
- Custom user permissions to manage staff
The platform cuts manual tasks by up to 80%, which lets your team focus on clients rather than paperwork. The payment system maintains high security standards, and 99.6% of customers report less than one chargeback monthly.
Cloudbeds Pros
- Staff training time drops by 88% compared to older systems
- New staff members can handle shifts alone within two weeks
- The system connects with 400+ integration partners for custom setups
- Live support runs 24/7/365 for quick help
- System uptime stays at 99.99% for reliable operations
- Advanced security includes PCI compliance and fraud protection
Businesses can boost direct bookings by 25% on average through the platform’s marketing tools.
Cloudbeds Best Use Case
Cloudbeds shows impressive capabilities but works best for hotels and lodging businesses instead of barber shops. The system shines in multi-property management with portfolio-wide control of rates and availability.
Shops that focus on staff training efficiency or run multiple locations might find some features useful.
Tock
TikTok has evolved beyond dance videos. Tock provides a fresh alternative for barbershops ready to innovate.
Tock Features
The platform integrates short-form videos into its scheduling system. Barbers can showcase their work through quick 15-60 second clips, similar to TikTok’s format. Music-driven content resonates with 800 million active users who regularly engage with video-sharing apps.
Barbers create engaging content directly in the app without complex video editing. The platform’s cross-platform capabilities let users share their videos across multiple social media channels seamlessly.
Tock Pros
The platform helps barbers build mutually beneficial alliances and connect with influencers. Users can generate passive income streams while attracting new clients through video content.
Barbershops reach specific target audiences effectively and share educational tutorials. The platform also connects professionals with job opportunities and industry peers.
Tock Best Use Case
Creative barbers who enjoy making videos will find Tock particularly valuable. The platform excels when barbershops share tutorials, professional tips, and backstage glimpses of their work.
Demographics show 70% of users are 16-24 years old, with the remaining 30% aged 25 and above. This makes Tock perfect for businesses targeting younger customers.
Final Words
Digital scheduling works best when it fits the rhythm of your barbershop. Bookeo focuses on time-based services, self-booking, reminders, and payments in one view. StayFlexi and Roomify add flexible rules, waivers, and client history for small or mid-sized teams.
BUK keeps booking simple and pushes prepaid slots to lower last-minute drops. Cloudbeds offers training and multi-property controls, but it is built for lodging first. Tock leans into video and social reach rather than chair management.
Picking the right option depends on your chairs, walk-in ratio, and how much automation you want. A good match keeps schedules full and staff calm.