4 Ways To Insert Caption In Google Docs (2021)-FAQ

In the modern world, every piece of content that is created and pushed over internet consist some images and the fun fact is human being are very fond of seeing the movable and visual stuff.

This is one of the reasons is that content with images creates better engagement and looks visually appealing. Nowadays, most documents are created with google docs and surely creators use images with every document.

So every image has its own meaning which you can convey through captions. It can be anything like the place, creator name, or something related to the content itself that makes the reader understand the image and context properly.

4 Way to Add Caption for Images in Google docs.

  • Inline Text Caption Adding
  • Drawing Toolbar Caption Adding
  • Add-on Caption Adding
  • Caption Image With Table feature

We will discuss all the methods step by step including images as we know (images are important). The steps below are fairly easy and straight forward even for first-time users of Google docs.

You can easily follow the steps cause some method includes in Google docs and for the others, you have to install third-party apps like add-ons. These add-ons provide more customization options in docs.

All the method works seamless and integrates properly in the documents. Now let’s dive into the steps:

#Method 1: Inline Text Caption Adding

The Inline Text Caption is the fastest and widely usable way to add captions to an image. It is usually used by the editors, you can use this method directly while editing the document and insert captions for images, objects, and tables.

Below are the steps to use inline text caption.

Steps 1: Open the Google Docs file

Open the Google docs in the Chrome Browser by sign in with the Gmail ID. In the above section, you will see the option to create a blank document or start a new document, now tap on the multicolor plus icon.

Click on File>Open (CTRL+O) in the menu list, you will have several options and can also upload images from your computer. As we uploaded the image in the document shown in the screenshot.

Inline Text Caption Adding

Step 2: Set Up Text Wrapping

As you uploaded and inserted the image in the blank document, now tap on the image to select, all the options are going to display in the form of icons. From those icons select the Inline option which is the first icon in the row.

Step 3: Insert Caption Under Image

The captions can be added below the image in a particular line. You can easily adjust the alignment of your caption in order to align with the image. Also, you can make the image and caption to be aligned in a center of the document.

However you can also use the scale on the top of the window to adjust the alignment of both Image and Caption, you simply have to drag the blue arrow in the alignment you want for the image and caption.

That’s it you have successfully added inline text captions with your image. If you like this method you can also lookout for the other next method which is more interesting

#Method 2: Drawing Toolbar Caption Adding

Google docs provide a sufficient tool for making customizable captions which is Drawing Toolbar. It is consists of different ways to create edit and add different visual objects.

Usually, users use this toolbar when there trying something new with their image like adding some object and customizable caption and they don’t want to mess their original image.

Below are the first steps on how you can use Drawing Toolbar.

Step 1: Open Google Docs In Chrome

You have to open a blank document in Google Docs if you already have one use that, the work of the Drawing Toolbar will always be processed in a new window so your original image will not get effect until unless you save your work.

Step 2: Click On Insert Tab

In your Google Docs window, you will see an Insert Option in your toolbar. After the click, you will have to hover over the Drawing Option and Click on the New button.

Insert tab in google docs

Now you will have a brand new drawing toolbar window in the center of the main Google Docs window, where you can work on the new image.

Step 3: Upload And Insert The Picture.

In the drawing toolbar window, you will see an image icon, click on that image button in order to insert the image. Now your Insert image window will open where you can upload the image.

Upload And Insert the Picture

Click on the Choose Button, select the file from the computer for upload. However, you can also simply copy the image from the main window and then paste it into your Drawing Toolbar Window.

Step 4: Enter The Caption.

Tap on the Textbox Button located at the left side of the Image Button. Click on the blank space where ever you want to show the Text Box editor and then insert your caption in the box.

In order to resize, drag the text box by the corners or from the left-right sides of the box. Now after you have your desired text box, insert your caption and Click The Save & Close button situated at the upper right corner of the window.

#Method 3: Add-On Caption Adding

In this method, we are usually required to install an add-on in Google docs, the benefit of installing the Add-On from the marketplace is it comes with different features which really helps in the customization.

We will use the most widely used addon called caption maker.

Step 1: Open Google Docs

As you already have your image document opened in your Google Docs you can use it for the experiment.

Step 2: Adding the Add-On

In the top menu of the tools header, you have to Click on Add-On menus, a drop-down menu will open, and select Get Add-On options.

Add-On In google Docs

After your Click, a new window will open of Google Workspace Marketplace. Now search for or keyboard “Caption Maker” in the search bar and press enter. Select the app name Caption Maker from the list of the other apps.

Tap on the Install button to install the add-on in your Google docs. A new window of confirmation popup box will open before the installation.

Click on the “Continue” button in order to Install.

Step 3: Inserting Caption In Caption Maker

You installed the caption maker Add-On, click on the Add-On option, and then select the “Caption maker” and then Tap on the Start button to open the caption maker.

You will have a caption maker window on the right side of the screen. Click on the Captionize Button.

Inserting Caption In Caption Maker

Now the caption maker will add a default predefined caption under the image, from here you can easily insert your required caption by typing it into the predefined caption.

#Method 4: Caption Image With Table feature

In this method, we first create a set of tables and then place the caption and image according to the needs, in one cell we will place the image, and in the other cell, we will insert the caption. We can also make the table to be invisible after the setup.

Caption Image With Table feature

Now hover over the Insert Option in the header toolbar and then click on Table and choose the desired set off the table with the required row and column.

In the below example we have a “1 x 2” table, which will work fine with our original image.

As you click on the desired set of tables it will be automatically get inserted in the blank space in the document. Now you have to drag your image into the upper row of the table, insert the caption in the lower row of the table.

Or If you want to add and insert the extra row in the above and below section, you can right-click on the row and then select “Insert row above” and “Insert row below”.

To change the size and dimension of the table or you want to change the border and many other options you can simply Right-Click on the row and select Table Properties.

And the most important part is if you want to make the table invisible after the set, you have to select “0pt” in the table border option, and then click on the “Ok” button to save the setting.


  1. How To Add Image Source In Google Docs

    To add image sources in Google Docs:
    1. Open the Google docs file, you can also use the old image document. Just Right-Click on the image, and you will have the option of adding a link, you can also use keyboard shortcuts like (Ctrl+k).
    2. Paste the image source link in the search bar when you click on Apply Button. By the same process, you can also add an image source link in your captions.
    3. Just Select and Right Click on the text to add the image source link. Again you will see a similar option of adding the link, you can also use the keyboard shortcut of (CTRL+K).
    4. You will also have the icon of inserting the link in the top header toolset, Click and Select the target and then click on the link icon in the top header to insert the image source URL.

  2. How To Add a Comment To An Image In Google Docs

    To add a comment to an image:
    1. Simply Right-Click on the image, and the menu will open with the option of “Comment” adding also you can use the keyboard shortcut like (CTRL+ALT+M).
    2. Popup window will open on the lower section of the window with your name, now you can simply add your comment in the comment section, you can also add other users by using @.
    3. By a similar process, you can also select and right-click on the text and select the (CTRl+ALT+M).
    4. You will have the icon in the top header toolset, simply Select the target and click on the “Comment” icon in the toolset.

  3. How To Cite Images In Google Docs

    To add Citation Source for an image:
    1. Click on the “Tools” button in the top header of the toolset and then Select the “Citations” option in the menu list.
    2. Now the new citation window will open on the right side of the screen where you can add Sources type and Accessed by.
    3.Source type means what kind of source you are taking from like a Book Article or Some Magazine.
    4. Accessed by means where you are going to use that source like Print Media or Online database.
    5. You can select the option according to your requirement and then fill out the rest of the information and then Click on Add Citation Source.

  4. How To Assign A Comment To Someone In Google Docs

    You can also assign a comment to someone in Google Docs. Suppose you want to make your comment visible to someone to inform them, so as you take them in the comment they will receive an email in their Gmail account.
    Note: You will also get a notification if someone has set their status to “Out of office”, the condition is you have to have permission to their calendar.
    1. Open a presentation document in Google Docs.
    2. Insert the comment by simply using the method we discussed above.
    3. And after adding your comment, add “@” and with their name or email address, you can also select the name from the suggestion in Google docs.
    4. Select Comment.


In this guide, we have told you about the methods by which you can add and edit captions in Google Docs. Several methods suit several users, some methods you can use directly and percent you have to insert add on.

Again adding captions is really important when you creating a document and presentation with images, it allows the reader to have the character of the image. We also use the captions for the image to provide the image credit to the creators by inserting names and the links of their website or social media.

All the four methods are really easy and used by the beginner two advanced users to get the job done. We hope you like the step-by-step guide on inserting the caption for images in Google docs.

Feel free to comment down below your queries!

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