4 Ways To Insert Captions In Google Docs (2022)-FAQ

Are you wondering how to insert a caption in Google Docs? In the modern world, every piece of content that is created and pushed over the internet comprises images because human beings are very fond of visuals.

One of the reasons is that content with images creates better engagement and looks visually appealing. Nowadays, most documents are created with Google Docs, and surely, creators use images in every document.

So every image has its meaning which you can convey through captions. It can be anything like the place, creator name, or something related to the content that makes the reader understand the image and context properly.

4 Way to Add Captions to Images in Google Docs.

  • Inline Text Caption
  • Drawing Toolbar Caption
  • Add-on Caption
  • Caption Images With the Table feature

We will discuss all these methods step by step, including captioning images, which, as we know, is important. The steps below are fairly easy and straightforward, even for first-time users of Google Docs.

You can easily follow the steps because some methods are included in Google Docs; for the others, you have to install third-party apps like add-ons. The add-ons provide more customization options in docs.

All the methods work seamlessly and integrate properly into the documents. Now let’s dive into the steps:

#Method 1: Inline Text Caption

The Inline Text Caption is the fastest and most widely used way to add captions to an image. It is usually used by editors. Therefore, you can use this method directly while editing the document and insert captions for images, objects, and tables.

Below are the steps to use inline text caption.

Steps 1: Open the Google Docs File

Open Google Docs in the Chrome Browser, then sign in with your Gmail ID. In the above section, you will see the option to create a blank document or open an existing document. Now tap on the multicolor plus icon.

Click on File>Open (CTRL+O) in the menu list. You will have several options to upload images, including from your computer. The uploaded image will appear on the document, as shown in the screenshot.

Inline Text Caption Adding

Step 2: Set Up Text Wrapping

Once you have uploaded and inserted the image in the blank document, tap on the image to select. All the options are going to display in the form of icons. From those icons, select the Inline option, which is the first icon in the row.

Step 3: Insert Caption Under Image

The captions can be added below the image in a particular line. You can easily adjust the alignment of your caption to align it with the image. Also, you can align the image and caption in the center of the document.

However, you can also use the scale at the top of the window to adjust the alignment of both the Image and Caption. You simply have to drag the blue arrow to the alignment you want for the image and caption.

That’s it. You have successfully added inline text captions for your image. If you like this method, you might want to check out the next method, which is more interesting

#Method 2: Drawing Toolbar Caption

Google Docs provides a sufficient tool for making customizable captions, which involves the Drawing Toolbar. It allows you to create, edit, and add different visual objects to a document.

Usually, users use this toolbar when trying to do something new with their image, like adding an object with a customizable caption, so they don’t mess up their original image.

Below are the steps on how you can use the Drawing Toolbar.

Step 1: Open Google Docs in Chrome

You have to open a blank document in Google Docs. If you already have a document, use that. The work of the Drawing Toolbar will always be processed in a new window, so your original image will not be affected until you save your work.

Step 2: Click on the Insert Tab

In your Google Docs window, you will see an Insert option in your toolbar. After you click it, you will have to hover over the Drawing option and click on the New button.

Insert tab in google docs

Now, you will have a new drawing window in the center of the main Google Docs window, where you can add the image.

Step 3: Upload and Insert the Picture

In the drawing toolbar window, you will see an image icon. Click on that image button to insert the image. Now an Insert image window will open where you can upload the image.

Upload And Insert the Picture

Click on the Choose button, and select the file from the computer to upload it. You can also simply copy the image from the main window and then paste it into your Drawing Toolbar Window.

Step 4: Enter the Caption

Tap on the Textbox button located on the left side of the Image Button. Click on a blank space to place the Text Box editor, then insert your caption in the box.

In order to resize the textbox, drag it by the corners or from the left-right sides of the box. Now, after you have your desired textbox, insert your caption, then click the Save & Close button situated in the upper right-hand corner of the window.

#Method 3: Add-On Caption

In this method, we are required to install an add-on in Google Docs. The benefit of installing an add-on from the marketplace is that it comes with different features, which really helps with customization.

We will use the most widely used add-on called caption maker.

Step 1: Open Google Docs

As you already have your image open in your Google Docs document, you can use it for the experiment.

Step 2: Install the Add-On

In the top menu of the tools header, click Add-ons. A drop-down menu will open, so select the Get add-ons option.

Add-On In google Docs

After you click it, a new window will open in the Google Workspace Marketplace. Now type “Caption Maker” in the search bar and press enter. Select the app named Caption Maker from the list of the other apps.

Tap on the Install button to install the add-on in your Google Docs. A confirmation popup box will open before the installation.

Click on the “Continue” button to install.

Step 3: Insert the Caption In Caption Maker

Now that you installed the Caption Maker, click on the add-on option and select “Caption Maker.” Tap on the Start button to open the caption maker.

You will have the caption maker window on the right side of the screen. Click on the Captionize Button.

Inserting Caption In Caption Maker

Now the caption maker will add a default predefined caption box under the image. From here, you can easily insert your required caption by typing it into the predefined caption box.

#Method 4: Caption Images With the Table feature

In this method, you first create a set of tables and then insert the caption and image according to your needs. In one cell, we will place the image; in the other, we will insert the caption. We can also make the table invisible after the setup.

Caption Image With Table feature

Now, hover over the Insert option in the header toolbar and then click on Table. Choose the desired table size with the required row and column.

In the below example, we have a “1 x 2” table, which will work fine with our original image.

As you click on the desired table size, it will be automatically inserted in the blank space in the document. Now you have to drag your image into the upper row of the table and then insert the caption in the lower row of the table.

If you want to add an extra row above or below, you can right-click on the row and then select “Insert row above” or “Insert row below”.

To change the size and dimensions of the table or the border, you can simply right-click on the row and select Table properties.

And the most important part is if you want to make the table invisible after the setup. You have to select “0pt” in the table border options and then click on the “Ok” button to save the setting.


  1. How Do I Add an Image Source in Google Docs?

    To add image sources in Google Docs:
    1. Open a new Google Docs file. You can also use an old document. Just Right-Click on the image, and you will have the option of adding a link. You can also use keyboard shortcuts like (Ctrl+k).
    2. Paste the image source link in the search bar, then click on the apply Button. You can also add an image source link to a caption with the same process.
    3. Just select and right-click on the text to add the image source link. Again you will see a similar option to add the link. You can also use the keyboard shortcut CTRL+K.
    4. You will also have the icon to insert the link in the top header toolset. Select the target and click on the link icon in the top header to insert the image source URL.

  2. How Do I Add a Comment to an Image in Google Docs?

    To add a comment to an image:
    1. Simply right-click on the image, and the menu will open with the option of “Comment.” You can also use a keyboard shortcut like CTRL+ALT+M.
    2. A popup window with your name will open in the lower section of the window. Now you can simply add your comment in the comment section. You can also refer to other users by using @.
    3. Similarly, you can select and right-click on the text and press CTRL+ALT+M on your keyboard.
    4. You will also have the comment icon in the top header toolset. Simply select the target and click on the “Comment” icon in the toolset.

  3. How Do I Cite Images in Google Docs?

    To add a Citation Source for an image:
    1. Click on the “Tools” button in the top header of the toolset and select the “Citations” option in the menu list.
    2. Now, the new citation window will open on the right side of the screen, where you can add the source type and accessed by.
    3. Source type means where you are taking the information from, like a Book, Article, or Magazine.
    4. Accessed by means where you are going to use that source, like Print Media or an Online database.
    5. You can select the relevant options and then fill out the rest of the information. Afterward, click on Add Citation Source.

  4. How Do I Assign a Comment to Someone in Google Docs?

    You can assign a comment to someone in Google Docs. Suppose you want to make your comment visible to someone to inform them about something in the document. In that case, you can tag them in the comment, and they will receive an email in their Gmail account.
    Note: You will also get a notification if someone has set their status to “Out of office.” The condition is you have to have access to their calendar.
    1. Open a presentation document in Google Docs.
    2. Insert the comment by simply using the method we discussed above.
    3. After adding your comment, add “@” with their name or email address. You can also select their name from the suggestions in Google Docs.
    4. Select Comment.


In this guide, we have told you about the methods to add and edit captions in Google Docs. Different methods suit different users. You can use some methods directly, while you have to insert an add-on for others.

Again adding captions is really important when creating a document and presentation with images. It allows the reader to have more information about the image. We also add captions to images to provide credit to the creators by inserting their names and the link to their website or social media.

All four methods are really easy, and beginner and advanced users use them to get the job done. We hope you like the step-by-step guide on inserting captions for images in Google Docs.

Feel free to comment down below your queries!

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